How we designed and built a custom LMS for a fast-growing Sri Lankan tuition institute, automating student management, online exams, and payments, saving around 70% of manual administrative work and giving teachers, management, and parents real-time visibility into student performance.
Industry
Education · Tuition Institute
Solution
End-to-End LMS Platform
Highlights
90% less paperwork · 100% fee visibility
The institute had grown rapidly, but its day-to-day operations were still powered by paper, WhatsApp groups, and Excel sheets. Teachers and admins were spending hours each week on basic administrative work instead of teaching and student support.
Marking MCQ papers by hand, verifying payment slips across multiple apps, and maintaining attendance registers for hundreds of students quickly became unmanageable.
Operational pain points
Strategic limitations
Instead of forcing the institute to adapt to a generic LMS, we mapped their actual workflows and designed a platform that fits how teachers, admins, and students already work. The result is a single system that manages enrolments, exams, payments, attendance, and reporting in one place.
Each student has a complete profile that brings together enrolments, fee history, exam performance, and attendance. Admins and teachers can instantly see how a student is progressing and where they might need support.
The LMS automatically grades MCQ exams and generates class-wise and paper-wise analytics. Teachers move from manual marking to real-time dashboards, freeing hours every week.
All tuition fees, payment slips, and outstanding amounts are tracked in one place. Admin staff no longer chase screenshots across multiple apps or cross-check paper registers.
Attendance is captured either via QR code or manual marking, with daily and monthly views for each class. This makes it easy to spot drop-offs early and maintain discipline.
Teachers can create timed online MCQ exams with reusable question banks. Results are released instantly, and students can see where they went wrong right after submission.
Decision makers get a clear, exportable view of academic and financial health. Instead of waiting for end of term, they can check live dashboards or download PDF reports anytime.
The LMS is built on a modern stack that balances performance, maintainability, and cost, making it practical to run and evolve for Sri Lankan tuition classes and educational institutes.
Within the first term, the institute saw a dramatic drop in manual workload and a clear improvement in how quickly they could respond to students and parents.
Paperwork
90%
Reduction in manual paper-based admin and spreadsheet updates.
Payment Accuracy
100%
Clear, real-time view of who has paid, who is pending, and which slips were rejected.
Parent Updates
Real-time
Parents receive up-to-date information on marks, attendance, and fee status.
Let's build your next system
Whether you're running a tuition class, school, academy, or training centre, we can design and deliver a custom LMS or internal system that fits your workflows, not the other way around.